Privacy and Terms

Our contact details
Registered Name: Mark Reeves Architects Ltd
Trading Name / Acronym: Mark reeves Architects / MRA
Address: 5 Northfileds Prospect, Putney Bridge Road, London SW18 1PE
Phone Number: 020 8874 0484
E-mail: mail@mralarchitects.co.uk

The type of personal information we collect
We currently collect and process the following information:
• Personal identifiers, contacts and characteristics, including name and contact details of the people working for the below
• Clients’, Consultants, Contractors’ and Sub-contractors’ information and contracts that are shared with us
• MRA’s Employee data and contract
• Website user stats, as noted under the Website Privacy Policy below

How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
• Delivery of professional services
• Statutory retention of project’s information, including contacts’ directory
• Employment communications
• Contacting prospective Clients and Employees
We also receive personal information indirectly, from the following sources in the following scenarios:
• Prospective projects’ databases, services and word of mouth from past Clients, such as OJEU’s equivalent, RIBA Find an Architect

We use the information that you have given us in order to carry out our business as per the above.
We may share this information with those necessary to carry out our business, as per the above.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us at the above email address or phone number
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(f) We have a legitimate interest.

How we store your personal information
Your information is securely stored.
We keep your information listed above for the statutory period required for carrying out our professional services. We will then dispose your information by that time by removing your data from our electronic database.

Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at the above email address, phone number or postal address if you wish to make a request.

How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the above email address.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How we share your data with
If you request a password reset, your IP address will be included in the reset email.

How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data
Visitor comments may be checked through an automated spam detection service.

Mark Reeves Architects (MRA) is a Limited Company; registration no. 5171945.

Registered office address:
Connect House 133-137 Alexandra Road, Wimbledon, London, SW19 7JY

MRA’s electronic messages are private and confidential. If you have received a message in error, notify the sender and remove the message and attachment from your system.

MRA may monitor electronic correspondence data and traffic and the content of messages and attachments for security and training purposes.